Meeting Minutes: November 2013

Alliance Council Meeting  11.21.13

Attendees (22/45) : Ron Lamb, Cameron Collins, Jerry Neil, Stephanie Steiner, Brian Prouty, Glenn White, Matt Oak, Derek Pells, Aaron Reed, Brendan Vaughn, Mike Dollard, Jeff Randle, Brian Winchester, Mark Winchester, Randy Nunez, Paul Cox, Kris Mydske, Dan Roe, Dylan Vanderhoof, Sam Chesneau, Greg Mockos, Roberta King

Old business:

Annual Alliance general meeting – Paul Cox
Our annual all-Alliance meeting is scheduled for Monday, December 9, 2013. The club sent email invitations to Alliance members. The format of the meeting will be similar to last year, with reports by the front office and Council, followed by a question and answer period. The 2014 Alliance member scarf and designer will be presented. Kris, Mark, Leann, and Roberta volunteered to help at a Council table to interact with Alliance members. Council is invited to meet with ownership prior to the annual business meeting. Questions for the front office and ownership are currently being collected via email, [email protected]

 

Constitution & Bylaws Committee – Cameron Collins
Cameron distributed a revised draft of proposed amendments to the Alliance Constitution and Bylaws via email earlier today. Council discussed the revisions and provided advisory votes on specific language.

2014 meeting dates
Glenn will survey all council members to develop potential meeting dates for next season.

Meeting Minutes: October 2013

Alliance Council Meeting Minutes

10.16.13

Attendees (23/45) : Leann Johnson, Roberta King, Ron Lamb, Greg Mockos, Kris Mydske, Dan Roe, Mark Winchester, Ken Wyatt, Sam Chesneau, Cameron Collins, Matthew Goecks, Pablo Mendoza, Angelica Mendoza, Jerry Neil, Randy Nunez, Matt Oak, Derek Pells, Brian Prouty, Jeff Randle, Heather Satterberg, Brendan Vaughn, Glenn White, Brian Winchester

Old business:

 

  1. Branding of Alliance – Glenn White
    A resolution regarding third-party branding of the Sounders FC Alliance was introduced, discussed, and edited at the September 15th meeting of Council. The following resolution was approved by a vote of Council:

WHEREAS the Seattle Sounders Football Club Alliance (heretofore referred to as “Sounders Alliance,” or “Alliance”), is the body of season ticket holding fans and supporters of Sounders FC; and

WHEREAS the Alliance Council is a body formed, in main part, to represent the interests of the fans and supporters of Sounders FC; and

WHEREAS formal or informal association with commercial entities may provide the appearance of misrepresentation of the fans and supporters of Sounders FC; and

WHEREAS the Alliance logo in current use has been branded with another corporation’s (“Root Sports”) logo without permission granted by the Alliance Council, the body formed to represent the interests of the Sounders Alliance; and

WHEREAS the origin and nature of this current sponsorship is unknown, and has not been approved through resolution, approval of the Alliance Council, or other known means;

THEREFORE BE IT RESOLVED the Alliance Council shall not allow the branding of any corporation, business, non-profit, charity, or entity, to be associated with any Sounders Alliance or Alliance Council logos or representations, except as approved through further resolution by the Alliance Council.

Further, to ensure transparency in all transactions regarding the Alliance branding, any resolution allowing sponsorship of the Sounders Alliance or Alliance Council must clearly state all terms for the sponsorship, including how and when the logos or representations may be used, the period of time for which they may be used, and any financial considerations rendered for the use of those logos or representations.

If financial considerations are part of the terms for sponsorship, a detailed budget for the handling, management, and disbursement of funds must be included as an addendum to any resolution allowing sponsorship.

As the Alliance Council recognizes that there may be contractual obligations to the Sounders organization regarding the Sounders Alliance and Alliance Council logos and representations, the Alliance Council sets the effective date of the resolution to the first day of the 2014 MLS Season.

The Alliance Council will provide logos, usage guidelines, grants of approval, and terms of use in marketing and other communications to Sounders FC by February 15, 2014.

  1. 40th Anniversary Patch – Glenn White
    Glenn, Likkit, and Dan will coordinate and collect designs for Council review.

  2. Constitution & Bylaws Committee – Cameron Collins

A motion to amend the definition of quorum in Bylaw 6 was introduced by McKenzie Clark earlier in the year. An updated amendment was presented by Glenn White at the September Council meeting, and revised following Council discussion. The goal is to increase the ability for Council to meet quorum and effectively conduct business. Council passed the following amendment, to be effective from 21 November 2013.

Bylaw 6) Rules of Order; Quorum is Defined

The rules of order for the Alliance and Council shall be the latest edition of “The Standard Code of Parliamentary Procedure”, by Alice Sturgis.  These rules shall apply unless otherwise specified in the Alliance constitution or bylaws.

At a scheduled Alliance Council meeting, a Council quorum shall be determined at any time a vote is called. A Council quorum for any voting actions by the Council (other than approving minutes of previous meetings, discussing current or future meeting agendas) shall be calculated as at least 50% of the number of elected Alliance Council members who have:

been marked as present for the current meeting at the time the vote is called, and

who were also marked as present at the previous Alliance Council meeting

plus 1.

The committee is also collecting ideas for other suggested revisions to the Constitution and Bylaws. Cameron presented a draft of potential revisions to the Constitution and Bylaws, including proposed roles of an executive committee, and much discussion ensued.

  1. End of year business meeting – Brian Prouty
    The committee currently consists of Brian, Kris and Jerry. The committee will work with the front office to determine date and agenda for the annual business meeting with the Alliance. All Council members are expected to attend.

 

  1. Discussion with Front Office – Dan Roe
    Dan and Paul met recently with Adrian Hanauer, Bart Wiley, and Taylor Graham. Discussion topics included ideas for the Sounders 40th anniversary in 2014, the annual Alliance business meeting, the executive committee concept for Council, stadium improvements, Cascadia away ticket allocation, and inviting front office representatives to share information at Council meetings.

 

New business:

  1. Matchpass – Likkit Pocinwong
    Dan relayed an update from Likkit. The Matchpass program is still evolving, and the front office is aware of what has gone well and what hasn’t during the course of the season. They are looking to other organizations with similar programs for additional ideas and improvements.
  1. 2013 Kit – Ken Wyatt
    Ken noted concerns with the 2013-2014 rave green jersey and instances of lettering that doesn’t survive laundering. The lettering and logos do not adhere well to this specific fabric.
  2. Next Meeting – Dan Roe
    The next meeting will be on Thursday, November, 21, at 7 pm. Location to be announced.

Meeting Minutes: September 2013

Alliance Council Meeting

10:00 am, September 15, 2013

Attendees (25/45): Paul Cox, Leann Johnson, Roberta King, Ron Lamb, Rachel Molloy, Kris Mydske, Likkit Pocinwong, Dan Roe, Mark Winchester, Kevin Zelko, Mike Dollard, Matthew Goecks, Kevin Hughbanks, Angelica Mendoza, Pablo Mendoza, Randy Nunez, Matt Oak, Keith Osterhoudt, Brian Prouty, Jeff Randle, Heather Satterberg, Stephanie Steiner, Dylan Vanderhoof, Glenn White, Brian Winchester.

Old Business

  1. Scarf Design contest debrief – Dan Roe
    There were more than 240 submissions, despite the limited PR and time allowed to submit designs. Dan reported that the judges’ top five were ruled out by the front office due to limitations on use of the former Sounders’ logo or use of the Space Needle in the design. The winning design was created by Garrett Amini.
  2. Constitution and Bylaws Committee– Paul Cox
    Paul proposed that council provide guidance to the committee on proposing an executive committee, discussed later under new business. McKenzie’s proposed amendment to bylaw 6 to the definition of quorum was introduced. Glenn proposed changing the focus of the amendment because the constitution doesn’t allow creation of different classes of Alliance Council members. Glenn will offer an amendment to the resolution at the next meeting.

New Business

  1. Third-party sponsor branding of Alliance / Council – Glenn White
    Glenn proposed a resolution to restrict corporate branding of the Alliance logos or other brand messaging, and subsequent removal of Root Sports from any current Alliance identity. Glenn will make edits to the resolution based on Council discussion.
  2. Sounders 40th anniversary patch – Glenn White
    Glenn introduced a resolution for a patch to be affixed to 2014 kit tops to honor the 40-year history of the Seattle Sounders. The front office is amenable to this idea.

WHEREAS the 2014 MLS Season is the 40th anniversary of the first season the Seattle Sounders played; and
WHEREAS the fans and supporters of Sounders FC recognize the importance of honoring the rich and glorious history of the Seattle Sounders;

THEREFORE BE IT RESOLVED on behalf of the fans and supporters of Seattle Sounders FC, that the Alliance Council recommends the addition of a 40th Anniversary patch to be affixed in some way to all 2014 kit tops worn by players during the calendar year 2014.

The Alliance Council will suggest designs and locations for the patch. The delivery of those suggestions is subject to timing to be given by Sounders FC, so as to accommodate approvals, creation, and attachment of the patches.

It is acknowledged that such patches would also make excellent memorabilia for fans and supporters, and Seattle Sounders FC may wish to make them available through the Team Store or other merchandising outlets.
This resolution passed unanimously. A committee consisting of Glenn, Likkit and Kris will develop a design for the patch.

  1. Open discussion
    Attendance spreadsheet – Glenn White
    Glenn has developed a spreadsheet to help determine quorum to use for roll call at time of votes. This will be useful with potential changes to bylaw 6.

    Topics for the constitution/bylaws committee – Paul Cox
    – Proposal to create executive committee for discussion between front office and council. The constitution/bylaw committee will be asked to draft the roles and authorities for review by council. The committee should have an odd number of members, include the three officers, at-large members, and include a mechanism to remove or replace a member, as needed.
    – Proposal to develop standing meeting dates – discussed whether this should be in bylaw or constitution. Council recommends that the dates be set in the bylaws rather than the constitution. Recommendation to constitution and bylaw committee to poll all council members regarding a set date, and develop a proposal for 2014. Council unanimously agreed that a quorum of 2/3 of council members will be required for a vote on meeting dates to occur.

  2. End of year business meeting
    Brian, Stephanie, Kris, and Leann volunteered to form a planning committee.
  3. Next meeting – Paul Cox
    Wednesday, October 16, 7 pm; Stadium

Meeting Minutes: August 2013

Alliance Council Minutes  

10:30 a.m. Sunday, August 17, 2013

Stadium

Attendees (21/45): Matt Oak, Ron Lamb, Cameron Collins, Sam Chesneau, Mike Mead, Mark Winchester, Glenn White, Likkit Pocinwong, Dylan Vanderhoof, Derek Pells, Brian Prouty, Brian Winchester, Jerry Neil, McKenzie Clark, Stephanie Steiner, Ken Wyatt, Paul Cox, Pablo Mendoza, Angelica Mendoza, Kevin Hughbanks, Roberta King

No quorum.

  1. Review of meeting with ownership (7/28) – Paul Cox
    Front office reported on improvements to stadium entry and wanding process; discussed potential celebrations for 40-year anniversary of Sounders in 2014; FO asked for a prioritized list of ideas by November. Council is compiling ideas on our shared drive, everyone is encouraged to add ideas. Other topics included outreach to new fans and marketing the SFC brand, planning for the end of year business meeting – continue to have Council plan and run the meeting, and opportunities for more council input on match day presentation and experience.
  2. Scarf Design Contest – Paul Cox
    There were more than 200 designs submitted! In the next few days, the judges will be selecting finalists for Alliance-wide vote.
  3. Alliance Council membership status – Stephanie Steiner
    Current membership – 45; Number needed for quorum = 23 (50% +1) Stephanie sent emails to Council members who haven’t been attending. We have now updated the google group with email address for two missing members (Mike Mead and McKenzie Clark). Stephanie has had no response from two others (Mark Inderhees, Craig Williams).
  4. Alliance voting eligibility – Stephanie Steiner
    Individuals in a private/non-corporate suite seeking ability to vote. Were able to vote for GM only, still not able to vote for council members. Corporate suites are not eligible to vote.
  5. Council process – Paul Cox & Angelica Mendoza
    Discussion began with Angelica proposing that Council consider electing an executive committee to help oversee work of council and move ideas forward. Open discussion about how council operates, should there be an executive committee, what would they do, what are the roles of individuals, roles of committees, role of the president, how much discussion should take place in monthly meetings, can discussions take place online in advance of meetings, and attendance/quorum issues. Glenn offered to set up a private Facebook group for Council discussion.

Next meeting – Paul Cox
The next meeting is scheduled for Sunday, September 15th.

Meeting Minutes: July 2013

Alliance Council Meeting

7 pm, Wednesday, July 17, 2013

101 Elliott Building, Suite 110

Attendees (22/45): Angelica Mendoza, Pablo Mendoza, Stephanie Steiner, Mark Winchester, Ron Lamb, Paul Cox, Cameron Collins, Derek Pells, Matt Oak, Jerry Neil, Kris Myske, Dan Roe, Glenn White, Heather Satterburg, Dylan Vanderhoof, Mike Dollard, Leann Johnson, Likkit Pocinwong, Brian Winchester, Brendan Vaughn, Danni Blue, Roberta King.

Sounders FC: Taylor Graham

  1. Scarf Design Contest – Dan Roe
    Dan reported that the club has produced a design template for the 2014 scarf. Designs will be limited to 5 colors, including white, and must include either the SSFC crest or “Sounders FC.” Taylor said the club would like the contest to be as inclusive as possible and encourage creativity. The club is getting a web submittal site ready to launch, and is developing a schedule for the contest. The FO proposes to sort through the entries and pass them on for council to pick five for an Alliance-wide vote. Council discussed idea of using the term “Alliance Member” vs. Season Ticket Member to help promote the concept of the Alliance and democracy in sports.
  2. Committee for connecting and interacting with Alliance – Brendan Vaughn
    Brendan has posted ideas for improving match day experience on the Council’s Google Group for review and encouraged Council to add to it. There are a number of improvements that Council may seek, individually or collectively. Discussion continued from last month regarding outreach by the Alliance Council, and how to improve visibility of the Council and the Alliance, including ideas about developing collective goals and what value Council adds to Alliance members and the Club. Stephanie suggested that these broader questions need input from all Council members, not just the committee.
  3. Alliance Council status – Stephanie Steiner
    With current Council membership at 45, there is a concern about having a quorum present for Council meetings. The number needed for a quorum is 23 (50% +1), while the number of members attending has been close to the 50% mark for meetings this season. Stephanie offered to send an email to members who haven’t attended Council meetings this year to find out if they intend to participate. Council discussed potential options such as asking non-participants to resign, changing the by-laws to create an inactive member status, or reducing the number needed for a quorum.
  4. New CenturyLink security procedures – Paul Cox
    The use of new metal detector wands at the July 3 match left many unhappy fans outside the gates at kickoff and raised many questions and concerns about the new policy. The Club has promised improvements for future matches. Taylor provided an update from the front office, relaying that the Club wants to have the safest venue in the U.S. He noted that MLS had applauded the move to increase security. Taylor informed Council that the Club will ensure that there are more people with wands who are better prepared at upcoming matches, and opening the south gate that has not previously been used for Sounders games. Additionally, the Club will have SSFC ambassadors at all gates, as well as staff with radios stationed where they can see entrances and direct fans to less crowded gates. The Club has invited Council members to arrive early to observe the entrance procedures at the next match. Going forward, all events at CenturyLink will have the same security precautions in place.
  5. Next meeting – Paul Cox
    – Sunday, August 11 is the next regular business meeting. A meeting with SSFC ownership is still in the works.

Meeting Minutes: May 2013

Alliance Council Meeting Minutes

Tuesday, May 21, 2013
101 Elliott Building

Attendees (24/44): Keith Osterhoudt, Ron Lamb, Danni Blue, Paul Cox, Mike Dollard, Kevin Hughbanks, Matt Oak, Jerry Neil, Greg Mockos, Bob Davis, Glenn White, Dylan Vanderhoof, Heather Satterberg, Derek Pells, Brendan Vaughn, Brian Winchester, Mark Winchester, Brian Prouty, Angelica Mendoza, Pablo Mendoza, Randy Nunez, Stephanie Steiner, Leann Johnson, Roberta King.

FO representative: Taylor Graham

 

Introductions

Welcome to four newly elected Alliance council members: Derek Pells, Matt Oak, Jerry Neil and Kevin Hughbanks, bringing the Council total to 44.

Old business:

  1. Vancouver away tickets for non-supporter-group Alliance season ticket members – Leann Johnson/Roberta King
    Leann outlined the plan developed in collaboration with Sounders’ and Whitecaps’ front offices in response to concerns expressed by supporter group representatives on council. The proposal includes 156 tickets in sections 216/217, adjacent to the away supporter group sections. This section will differ from the supporter group sections in that it will be assigned seating and no tifo or other prohibited items will be allowed. There will be no requirement to arrive early as these seats are assigned and individuals will be arriving independently, not in a large group. Ticket holders will be required to stay in the seats for 15-30 minutes after the match, along with the supporter groups. MLS liaisons, security and Sounders’ front office representatives will monitor this non-supporter-group section, and supporter groups will have no responsibility for the fans in this section. Tickets (4 max.) will be sold via MyAccount Manager and will be mailed in advance to the Alliance member. Tickets will be offered to Alliance members beginning with those who purchased season ticket memberships in 2007. Council voted unanimously to amend the proposal and then unanimously approved the amended proposal.
  2. Committee for connecting and interacting with Alliance – Brendan Vaughn
    Brendan reported on the committee’s continued discussions around connecting with Alliance members, increasing their overall awareness of Council, and improving match day experience for everyone. Glenn summarized his position that we have communications tools, but in order to engage the Alliance, the Council needs to demonstrate its value by effecting positive change, then communicating accomplishments along with the message that the Alliance Council is about improving match day experience. The committee is in the process of seeking match day experience suggestions from Alliance members, which will then be collected and prioritized by the committee based on their relative impact and the cost/effort to complete. As there was interest broadly across the Alliance Council in assisting with this effort, Brendan will seek electronic ways to catalog ideas and invited Council members to add suggestions to the list. The committee is proposing to bring ideas forward to the FO in July.

New business:

  1. Open Discussion
    – Improved signage surrounding supporter sections – Justin Williams (not in attendance)
    There is a need for extra signage that explains what to expect when sitting in or near the supporter/GA section.

    – Removing the flamethrowers from goal posts – Derek Pells

An unofficial show of hands revealed that a slight majority of council members present enjoy the new goal celebration flames. Stephanie noted the size of the supports and additional staff are blocking views of the pitch for fans in the north end suites. Taylor suggested that Council invite the Sounders’ director of game day presentation to a meeting to share information about their plans and perspective and allow Council to provide feedback. Taylor pointed out that CenturyLink management and concessions contractors also influence match day experience.

– Supporter group recognition process. There was an online form, but information needs to be more visible to those seeking recognition by Council and the Club.

– Captain’s armband – Mark asked if there is an opportunity for fans to design a special armband.  Jerry reported that he is in the process of submitting a design to the front office.

– New fan outreach. Randy asked whether the Sounders FO has information on the demographics of the Sounders fan base, if the club is planning outreach to additional groups, and how ticket prices might be used to entice new fans. Randy will follow up with Paul.

  1. Next meeting – Paul/Taylor reported that they have not been able to find a date in June for Council to meet with ownership, and will seek a date in July instead. A motion to cancel the June 9th meeting passed unanimously after discussing the lack of agenda items.