Meeting Minutes: April 2013

Alliance Council Agenda

Sunday, April 14, 2013
Seattle Central Community College

Attendees (26/41): Ron Lamb, Andy Cole, Greg Mockos, Dylan Vanderhoof, Glenn White, Mark Winchester, Brian Winchester, Bob Davis, Pablo Mendoza, Paul Cox, Angelica Mendoza, Brendan Vaughn, Heather Satterberg, Angeline Bounds, Kris Mysdke, Dan Roe, Mike Dollard, Sam Chesneau, Aaron Reed, McKenzie Clark, Ken Wyatt, Matthew Goecks, Kevin Zelko, Evan Kolius, Randy Nunez, Roberta King

Old business:

  1. Ticket allocation for Cascadia away matches – Paul Cox
    Last meeting ended with discussion on a proposed resolution to eliminate the 74 tickets allocated to Alliance season ticket members (STM) through a lottery. The discussion resumed with information from the front office confirming there are 800 tickets allocated for Portland, but that Vancouver has increased the available tickets to 1500. Vancouver is also willing to provide a reserved seating section for Alliance STM, separate from the supporter groups. In light of this new information, council approved a motion to vote separately on the Portland and Vancouver 2013 away ticket allocations. The motion passed with 22 in favor, 2 opposed, and 2 abstaining from the vote.

Roberta King presented an amendment (co-written with Leann Johnson) to maintain the Alliance STM ticket allocation and address concerns raised by the supporter groups. The proposal noted strong demand (2890 tickets requested via STM lottery in 2012), support for STM allocation by Sounders’ ownership, differences between STM traveling in pairs compared to hundreds traveling together in the supporter groups, accountability through the Club who has STM information, and the Club’s willingness to run the lottery for Alliance STM. Advantages include stronger away support for the Sounders and extending the privilege of more affordable tickets to the entire Alliance.

For Portland, the proposed amendment included improved communication by the Club about the STM lottery rules, clarity on the conditions required in traveling supporter sections, such as general admission tickets, early arrival for entrance to the stadium, and respect for supporter group protocols. Supporter group representatives cited additional concerns with safety and security, lack of a point person for STM accountable for managing tickets or enforcing behavior, the potential for tickets to be sold or given to others who wouldn’t be aware they would be in a supporter group section, and that supporter groups would be held responsible for problems that may arise. The amendment failed to pass, with 4 in favor, 18 opposed, and 4 abstaining.

In response to the supporter group concerns, Kris Mysdke, along with Ron Lamb and Bob Davis, proposed an amendment to allow a supporter group to manage the 74 tickets for the Alliance STM. This also failed to pass, with 9 in favor, 13 against, and 4 abstaining.

The resolution to eliminate the 74 Portland tickets for Alliance STM, and to allocate all 800 tickets to supporter groups, passed with 18 in favor, 5 opposed, and 3 abstaining. The tickets will be allocated to supporter groups as in 2012 (Emerald City Supporters – 83%, Gorilla FC – 10% GFC, North End Faithful – 4%, and Eastside Supporters – 3%).

The discussion turned to the Vancouver away match tickets. With 1,500 tickets available for Sounders fans, Paul Cox noted that this was much more than supporter groups would need. The Alliance STM proposal from Roberta and Leann included making a minimum of 250 tickets available through Club’s lottery, with all tickets to be located in a section separate from the supporter group sections. Tickets would not be general admission, but would be reserved seat tickets, as this is the norm for STM. Supporter group representatives noted their concerns about safety, accountability, questioned the exact location of the STM section and any whether STM would be held to similar conditions as supporter groups.

Council agreed to table the vote on Vancouver tickets (23 in favor, 3 opposed) until the May meeting, in order to allow Leann and Roberta time to work out details on Alliance STM tickets with the Sounders front office.

Council unanimously approved a motion, made by Glenn White, to set aside 300 tickets for STM and 1200 tickets for supporter groups.

A motion to adjourn the meeting failed to pass, and several council members left.

  1. Committee for connecting and interacting with Alliance – Brendan Vaughn
    Brendan postponed the committee update until the May meeting.
  2. Supporter group recognition for 2013 – Dylan Vanderhoof
    Dylan noted that Council had voted in March to renew recognition of four supporter groups, but that the procedure and timing for new supporter group applications is unclear. Information needs to be updated on the supporter group page on the SSFC website.
  3. 2013 Council meetings
    In the ongoing hunt for meeting locations, Paul reported that no eastside locations have been identified that can accommodate the current size of council, but that the stadium had been offered for today’s meeting. Heather Satterberg offered a room in the 101 Elliott Building (formerly the PI building). Sam Chesneau noted Seattle Central Community College is also available as a backup location. Council members expressed continued interest in availability of the stadium. Council approved the Elliott Building as the preferred alternative to the stadium, with weeknight meetings to begin at 7, and Sunday meetings to take place during the afternoons. The vote was 15 in favor, 5 opposed.

Bylaw 4 March 27, 2013

Bylaw 4) Election Rules for Council

To be elected and retain membership on the Council, a prospective member must be a member in good standing of the Alliance.

Election to the Council requires 25 votes in a single Annual Election Period.  The Annual Election Period shall begin on February 1 and end on January 31 of the next year.

If a member achieves the required vote total prior to July 1, their term starts immediately and runs through January 31 of the current Annual Election Period and until January 31 of the following Annual Election Period.

If a member achieves the required vote total on or after July 1, their term shall begin the following Annual Election Period on February 1 and runs two full years.

If a current Council member in the final year of their term achieves the required vote total, their next term shall begin at the conclusion of their current term and runs two full years.

The Council shall work with the Club to create a web page where declared candidates for election may publish biographical information to the Alliance membership for the purpose of facilitating their candidacy.

Meeting Minutes: March 2013

Alliance Council Minutes

7:00 – 8:30 pm, Wednesday, March 27, 2013

Seattle Central Community College

Attendees (23/38): Paul Cox, Danni Blue, Evan Kolius, Angeline Bounds, Dylan Vanderhoof, Mark Winchester, Mike Dollard, Brian Prouty, Angelica Mendoza, Pablo Mendoza, Leann Johnson, Keith Osterhoudt, Kris Mysdke, Sam Chesneau, Dan Roe, Robert Scherzer, Roberta King, Stephanie Steiner, Cameron Collins, Jeff Randle, Ron Lamb, Kevin Zelko, Ken Wyatt.

Old business:

  1. Alliance-wide voting in 2013 – Dan Roe
    Dan proposed an amendment to Bylaw 4, Election Rules for Council, to clarify start and end dates of Council terms. Following discussion, friendly amendments to the motion were made and approved. The amendment to Bylaw 4 was approved with 17 in favor, 5 opposed.
  2. Council voting – Leann Johnson, Dan Roe
    The new online voting system is now live. Leann and Dan explained the new system, which allows Alliance members to log in to nominate themselves and be added to the online ballot. To cast a vote, Alliance members log in and choose from nominees listed on the ballot. A new page on the Sounders FC website displays vote totals and is updated every 10 minutes.
  3. Committee for connecting and interacting with Alliance – Danni Blue
    Danni presented a list of ideas for reaching out to the Alliance to improve overall awareness of the Alliance and the Alliance Council. Council asked the committee to bring back specific proposals. Committee: Danni, Brian, Roberta, Keith, Paul, Glenn, Ken, Stephanie
  4. Intra-council communications – Danni Blue
    In response to comments about the number of emails that arise during Council email discussions, its was suggested that Council members change their Google Group settings to receive daily summaries of emails rather than each individual message. It’s not necessary for Council to RSVP to the monthly meeting announcements. It was also noted for new Council members that Bart Wiley and Taylor Graham of the Sounders’ front office are included in the email group, helping maintain communications between Council and the club.
  5. Twitter: @Alliance Council – Evan Kolius
    Evan reported that the council Twitter account now has 1038 followers. Evan will join the committee for connecting and interacting with the Alliance.
  6. Choosing two charitable partners – Angeline Bounds
    No update; Angeline welcomed her new committee members, Brendan, Brian, and Rachel.
  7. Meeting dates & location for 2013 – Paul Cox
    Council reviewed and approved the dates proposed for the remainder of the year. It was noted that one or two dates may change in order to accommodate attendance by club ownership. The decision on locations was tabled until we can get additional input from the front office. Approved meeting dates and locations: Sunday, April 14 – Seattle; Tuesday, May 21  – Bellevue; Sunday, June 9 – Bellevue; Wednesday, July 17 – Seattle; Sunday, Aug 11 – Bellevue; Sunday, Sept 15 – Seattle; Wednesday, Oct 16 – Bellevue.

New business:

  1. Supporter group recognition for 2013 – Paul Cox
    Council unanimously approved renewal of recognition for four supporter groups – North End Faithful, Eastside Supporters, Gorilla FC, and Emerald City Supporters.
  2. Ticket allocation for Cascadia away matches – Paul Cox
    A proposal to eliminate the Alliance Season Ticket Members Cascadia Away Lottery was presented by Dylan. Council discussed the experiences in Portland and Vancouver last year when a portion of the total tickets (74 out of 800) were allocated to a lottery for season ticket members who aren’t affiliated with a supporter group, and the pros and cons of continuing the lottery opportunity in 2013. The discussion was tabled awaiting more information from the club, including a potential increase in the number of available tickets.
  3. Open Discussion
    Stephanie and Kris will develop a Facebook page.

Meeting Minutes: February 2013

Alliance Council Meeting Minutes

Sunday, February 10, 2013 4:30 pm

Location: Bellevue Brewing Company

Attendees (23/38): Danni Blue, Samuel Chesneau, Cameron Collins, Paul Cox, Mike Dollard, Roberta King, Evan Kolius, Ron Lamb, Paul Lower, Angelica Mendoza, Pablo Mendoza, Greg Mockos, Rachel Malloy, Keith Osterhoudt, Brian Prouty, Jeff Randle, Dan Roe, Robert Scherzer, Stephanie Steiner, Dylan Vanderhoof, Brendan Vaughn, Mark Winchester, Ken Wyatt.

  1. Welcome and Introductions
    Council membership update – 2013 – 2014 Council Term. 2013 Council now has 38 members!
Re-Elected Council Members Newly Elected Council Members
Angeline Bounds

Roberta King

 

Samuel Chesneau

Danni Blue

Andy Cole

Cameron Collins

Michael Dollard

Matthew Goecks

Paul Lower

Mike Mead

Pablo Mendoza

Angelica Mendoza

Keith Osterhoudt

Brian Prouty

Jeff Randle

Robert Scherzer

Stephanie Steiner

Dylan Vanderhoof

Brendan Vaughn

Glenn White

Craig Williams

  1. 2012 Review – Paul Cox
    Paul reviewed the highlights of the Alliance and democracy in sports during the 2012 season, including the GM retention vote and the vote on the 2013 season ticket holder scarf design.
  2. Meeting Dates/Location for 2013 – Paul Cox

Our constitution calls for monthly meetings with an invite to ownership in March, June, and November. The council members in attendance agreed to avoid meeting on match days this year because of conflicting pre-match activities. Alternating the monthly meetings between weekends and weeknights was identified as an option to ensure that no council member is excluded due to other scheduled commitments. The March, June, and November meetings with ownership will be scheduled based on ownership availability.

  1. Electing New Officers for 2013
    President: Paul Cox (unopposed) was elected.
    Vice-president: Dan Roe, Stephanie Steiner, and Evan Kolius were nominated. Dan Roe was elected.
    Secretary: Roberta King (unopposed) was elected.

Old business:

  1. Alliance-wide voting in 2013 – Roberta King
    An Alliance-wide vote is needed to change language in the constitution. Council passed a motion in April 2012 adding the following text to the duties of Secretary (Constitution, Article 5, Officers of the Alliance): The Secretary shall maintain, and keep current, a record of the Council Constitution, By-Laws, Resolutions, Commendations, and Membership. Council agreed that this should be added to the ballot during the next regular voting period, in fall 2013.
  2. Choosing two charitable partners
    Last season, Angeline Bounds agreed to lead this project. Brendan, Brian, and Rachel volunteered to join a committee to work with Angie and the Club on how to proceed.
  3. Voting on future kit design – Paul Cox
    Council will continue to work with the FO on the opportunity for the Alliance to vote on kit design. One next step is to invite Sue Harris (Sounders FC Director of Retail Ops) to a meeting to discuss the design and selection process. Danni, Cameron, Dylan, Mark, and Sam volunteered to form a committee.
  4. Scarf design contest for 2014 – Dan Roe
    Dan will continue to lead a committee to work with the club to plan a scarf design contest. Mike D. and Stephanie volunteered to join the committee (consisting of Rachel, Angie, Likkit, and Roberta), as needed.
  5. Council voting – new for 2013 – Dan Roe
    Voting for Council is soon changing to a two-step process. Those running for council will need to log in to com to nominate themselves. All nominees will then be placed on a council ballot. When Alliance members are ready to cast their vote for a council nominee, they will click on the Council Ballot and select one of the candidates listed there. This eliminates the issue of manually locating and combining multiple spellings for the same person. It also prevents people like Kasey Keller, Roger Levesque, etc., from being nominated without their consent. The new voting section will refresh vote totals every 10 minutes, so no more waiting a week to find out if you have gathered enough votes.
  6. Supporter group recognition for 2013 – Paul Cox
    The annual supporter group recognition vote by Council will take place at March meeting. An invitation will be published for representatives of renewing and prospective supporter groups.
  7. Ticket allocation for Cascadia away matches
    This topic will be on the agenda for the March council meeting.

New business:

  1. Open Discussion
    Evan reported that the council Twitter account – @AllianceCouncil – is active, and a Facebook page is planned.

Brendan suggested forming a committee to develop strategies for connecting and interacting with all STH, such as having an Alliance Council table at the stadium, or publishing info on the Alliance in the match day program. Volunteers for this committee include: Brendan, Paul, Brian, Roberta, Keith, Glenn, Ken, Stephanie, and Danni.

Dan is proposing a change to Bylaw #4, Election Rules for Council; he will send it to council for review prior to the next meeting.