Meeting Minutes: November 3rd 2015

 

November 3, 2015   7:00 PM    The NINETY

Present: (14 of 32): Cameron Collins, Paul Cox, Craig Dillon, Roberta King, Jerry Neil, Karl Picard, Dan Roe, Stephanie Steiner, Kristina Vaughn, Mark Nesteroff, Mike Dollard, Lee White, Kelly Weiler, Sam Chesneau

Next meeting:  Tuesday, February 2, 2016 at 7:00 PM

  • Call to order – Stephanie Steiner
  • Roll call – Kristina Vaughn – 14 of 32 members present
  • Approval of minutes – Motion to approve October minutes seconded by Craig; motion passes.

 

  • Jock Tag, Neck Tape Update – Likkit (via phone) & Jerry
    • SSFC are coming up with some designs
    • AC submitting some designs – Orca, Mt. Rainier
      • Due Nov 16th
    • 2016 – 1st & 3rd kits; 2017- 2nd kit
      • 2018 – one suggestion: AC 10 year anniversary

 

  • Bylaw Update – Cameron Collins, Paul Cox, Angelica Mendoza
    • Bylaw 1
      • voting on revision bylaw
      • Passes by unanimous vote
    • Bylaw 3
      • revision to be voted on
      • Passes by unanimous vote
    • Attendance Bylaw
      • Vote on amended bylaw: tightened up language and added “special perks” to what a member cannot receive/participate in if they don’t attend meetings– 1 yes, 11 no; bylaw stays at 3 missed meetings
      • Vote on overall amendment – 11 yes, 0 no, 1 abstain

 

  • Scarf Vote – Kristina Vaughn
    • Participation low this year
      • Communication lacked during the process
    • Looking into new process/format

 

  • Questions for Owners – Stephanie Steiner
    • Took suggestions including communication, training CenturyLink staff, match scheduling, ticket reps

 

  • End of Year Business – Stephanie
    • Timeline
    • Questions
  • Adjournment – Dan moves to adjourn meeting, Cameron seconds – motion passes

Meeting Minutes: October 2015

SEATTLE SOUNDERS FC ALLIANCE COUNCIL MEETING MINUTES

October 6, 2015 7:00 p.m.

The Ninety Present

 (11 of 32): Cameron Collins, Paul Cox, Craig Dillon, Roberta King, Angelica Mendoza, Jerry Neil, Karl Picard, Daniel Roe, Stephanie Steiner, Brendan Vaughn, Kristina Vaughn Via telephone: Likkit Pocinwong

Next meeting: Tuesday, November 3, 2015 at 7:00 p.m

I. Call to order – Stephanie Steiner

II. Roll call – Angelica Mendoza – 11 of 32 members present

III. Approval of minutes – Stephanie Steiner

IV. Old business

  1. Scarf vote update – Kristina Vaughn
  • Committee narrowed to top five designs with two alternates and provided to Taylor Graham

o 41 submissions this year (compared to 160 last year)

  • Ruffneck sponsoring design contest this year · Voting begins October 12 and continues through October 23 o Only STHs received email announcement re voting opportunity

o Question re seat designees not receiving email notifications

  • Winner announced at October 25 match
  • Committee role complete at this point; Club takes over from here
  • Considering future opportunity for design competition for kids
  1. Constitution and bylaws – Stephanie Steiner
  • 2013 vote

o Constitution posted on website is not up-to-date

o Added Bylaw 8 in 2013, which created standing committees (e.g., work groups)

o Articles gave us ability to create Executive Committee

o Planned to include in Alliance-wide vote for approval with GM voting procedures

  • AC voted and approved in 2014; agreeing to adopt Constitution as a working document
  • 2015 new bylaws o Passed presumed Bylaw 8 at last AC meeting; now to become Bylaw 9

o What exists on the website now has not been approved by vote of Alliance

o Fix and clean-up to put out to Alliance-wide vote in 2016

o Start 2016 AC year with cleanest, most up-to-date version of Constitution as a working document

  1. Council minutes and documents – Stephanie Steiner
  • Website archives are now up-to-date

o Very few meeting minutes for 2011

o Contact Stephanie, if aware something is missing from the Archives

o Existing archive structure difficult to search

V. New business

A) Proposed amendment to attendance bylaw – Angelica Mendoza

  • Attendance bylaw amendment passed at last meeting
  • Two changes proposed with current amendment

o Members who have missed the previous three meetings in a row are ineligible to attend meetings with owners

o Members with non-voting member status are ineligible to participate in any perks or incremental activities as a Council member or guest of a Council member

  • Cameron Collins proposal to amend amendment to add “or receive” between “or participate in” and “any Council member perks or incremental activities” passed unanimously

B) Proposed amendments to Bylaws 1 and 3 – Cameron Collins

  • As bylaws are written, AC votes do not hold power
  • Anyone may bring something to AC, regardless of voting status (e.g., non-voting or ex-oficio)
  • Any additional changes should ensure that references to bylaw numbers are correct
  • Two proposed amendments unanimously passed

o Phrasing “Council members present” to be replaced with “quorum”

o Strike phrasing between “of” and “quorum” in 5.1 and 5.2

  • Consider adding time limit to Club discussion during AC meeting; otherwise “discuss issue fully” is sufficient as loose definition allows for greater discretion
  • Cameron will draft updates for discussion at November meeting

C) 2015 Annual Business Meeting – Kristina Vaughn

  • Set for Thursday, November 12
  • Doors open at 6:00 p.m. and meeting begins at 7:00 p.m.
  • AC meeting with ownership beforehand
  • Unable to announce emcee at this time
  • Cash bar and light snacks available (suggest special lids to allow drinks inside of the theatre)
  • Players and trophies planned for preshow o Suggest a request to ECS to bring Cascadia Cup

o Propose large team photo with cutout to allow fans to put their head in and take photos

o Propose players in different configuration than last year as it bottlenecked

o Suggest giveaway items for MatchPass holders or a raffle ticket on your way in

  • Suggested program

o Drew Carey – welcome and video (previously democracy in sports)

o Bart Wiley – business report o Stephanie Steiner – AC report o Cameron Collins – GM vote and recall process

o Adrian – team update

o Q&A

  • Jerry Neil and Cameron Collins to manage Q&A
  • Hashtag #sfcbiz
  • Begin compiling and categorizing questions via email and social media

D) 2017 jock tag and neck tape – Likkit Pocinwong

  • 2016 first and third kits will include COS logo as jock tag (second kit is white again)
  • Duwamish Tribe did not officially bless, but authorized use
  • No information available on 2016 neck tape at this point
  • Option to design both jock tag and neck tape for 2017 season (phrasing and/or imaging)
  • No hard deadline to submit yet, but the sooner the better
  • Suggested that we select a new design; Cameron Collins and Jerry Neil will lead on soliciting ideas

E) Annual Business Meeting format change – Kristina Vaughn

  • Is there interest in changing the format of the meeting for future years?
  • Do not eliminate Q&A portion
  • Push AC recruitment during AC report and show examples of what AC has accomplished (e.g., jock tag design, GM voting procedures)
  • Offer AC, SCT and supporter groups table space
  • Keep lines minimal and moving
  • Photo booth with one photographer who posts all for download rather than fans utilizing smartphones
  • Consider change of venue
  • Difficult to encourage attendance on a weeknight
  • Expo or “Sounders Summit” rather than “End of Year Business Meeting”

o Similar to organization of Mariners FanFest

o Start of season in conjunction with first week of practice at Starfire

  • Hold event before season is over to ensure players are in town and emphasize player appearances well in advance
  • Work group to present proposal to AC, then to Megan West and Club VI. Open discussion
  • Feedback from last match

o Sold out of HALO jerseys by noon

o Opportunity to purchase online was not well-advertised

o Size Large only as part of giveaway

VI.  Adjournment – Motion to adjourn passed

Meeting Minutes: September 2015

SEATTLE SOUNDERS FC ALLIANCE COUNCIL
MEETING MINUTES
September 1, 2015
7:00 p.m.
The Ninety

Present (15 of 32): Samuel Chesneau, Cameron Collins, Paul Cox, Craig Dillon, Roberta King, Angelica Mendoza, Kris Mydske, Jerry Neil, Karl Picard, Daniel Roe,
Stephanie Steiner, Hans Ulland, Brendan Vaughn, Kristina Vaughn, Kelly Weiler
Via telephone: Kyle Boyd
Next meeting: Tuesday, October 6, 2015 at 7:00 p.m.

I. Call to order – Stephanie Steiner

II. Roll call – Angelica Mendoza – 15 of 32 members present

III. Approval of minutes – Stephanie Steiner – Motion to approve August minutes passed

IV. Old Business
a) Scarf design – Kristina Vaughn
• To be announced September 8 in a press release and call for designs
• 18 will be selected and then narrowed to final five
• Committee will have six participants determining final designs for voting
• Voting period will be October 2-9 with the winner announced in October
• SSFC to select summer or winter weight

b) Season Ticket Member renewal calls – Paul Cox
• Craig Dillon and Paul Cox participated and each called 12-20 members
o Most intended to renew
o None referenced price as prohibitive
o Praise for six-month over five-month payment plan
o Partial season packages helpful for those who cannot attend all matches
• General confusion about Renew for Life option
o Uncertainty about opting out versus opting in every year

c) Bylaw updates – Stephanie Steiner
• Supporter group recognition (Bylaw 7)
o Line struck providing option to eliminate supporter group
o Bylaw reworked; last two paragraphs removed
o No need for renewal as there is no mechanism to do so
o Motion to vote to approve modification of bylaw passed (14 for and 1 against)

• Leave of absence (Bylaw 8)
o Historically, AC attendance has been between 33-51%
     Bylaw passed previously to help make it easier to meet quorum
     Difficulty meeting quorum resumed after approximately two meetings
     Necessity for bylaw amendment prevalent during voting regarding GM recall procedures
o Leave may be necessary due to work schedule, life changes, etc.
o Temporary non-voting status for those who miss more than half of five meetings or more (running total)
o Non-voting status lasts for two months (60 days)
      Unable to attend ownership meetings
      Ineligible to receive special invitations
o Two ways to stay involved with AC without impeding ability to get business done
      Ex-Oficio status for entire term; still active, but unable to attend meetings
      Leave of Absence status for finite period of time
i. Not included in quorum count and able to return to full-fledged voting status upon return
ii. Previous two absences start leave of absence
o Neither Ex-Oficio nor Leave of Absence status extend AC term
o No notice regarding absence constitutes a resignation; Executive Committee is not responsible for following-up with those who do not provide notice
o Call-in is an acceptable form of attendance
o Consider including voting status on website in the future, so that those voting know status/attendance history
o Include attendance in published meeting notes
o Regular meeting day and time should be included on website when someone considers running for AC
o Concern regarding inability to participate in meeting with ownership after missing the two prior meetings
      Would rather see it limited to non-voting members only
      Ex-Oficio and voting members able to attend
      Argument that attendance at previous two meetings allows for active engagement in current topics
      Predisposed higher attendance at ownership meetings given that they are held on a match day or prior to the EOY business meeting
      Motion to amend amendment to bylaw and strike “who have missed the previous two regularly scheduled monthly meetings” failed (3 for, 7 against, 5 abstained)
o Modification does not apply retroactively; only moving forward beginning next year
      Note that per Bylaw 5, any modification will take effect immediately, unless language of amendment is changed to begin in 2016
      Motion to add language noting beginning in 2016 passed (10 for and 5 abstained)
      Bylaw would not apply to those who don’t receive meeting notice two weeks in advance
o Motion to pass proposed amendment to Bylaw 8 passed (9 for, 2 against, 4 abstained)

• Alliance-wide voting
o Currently restricted on when we may put votes out to entire Alliance
o Appropriate that we call for an Alliance-wide vote at any time for any reason
o Will continue to work with SSFC to strategize timing, reach, etc.
o Motion to vote passed (unanimous); motion to amend the bylaw passed (unanimous)

d) GM vote and recall update – Stephanie Steiner
• AC proposal submitted to SSFC and agreement was reached; Maya Mendoza and Taylor Graham approved
• No additional feedback from owners, so will present to ownership at next meeting
• Procedures only; not a bylaw, charter or article, but will eventually be broken up into those elements as appropriate
• Timelines for four year calculation were cleaned-up; vote will always happen at end of season (October)
• Suggestion to create a simple infographic for every day fan to understand general concept and process
• Need to define whether percentages are all members or all voting members
• Final, legal document will be fine-tuned further and properly worded
• Unanimous vote accepting the proposal

V. New Business
a) Media updates
• New Sounders app will be tested for 6-8 weeks
• AC to have opportunity to test

b) Ticketing updates – Stephanie Steiner
• Executive Committee had a phone call with FO ticketing representatives
• $.50-3.00 increase per seat per match next season
• SSFC has been successful in getting lower bowl seats back that were owned by ticket brokers for resale
• Upper 122 STHs were polled and prefer assigned seating as opposed to GA

VI. Adjournment – Motion to adjourn passed

Meeting Minutes: August 2015

7:00 p.m. The NINETY

Present (8 of 32): Jerry Neil, Kelly Weiler, Stephanie Steiner, Cameron Collins, Hans Ulland, Craig Dillon, Kristina Vaughn, Paul Cox

Next meeting:    Tuesday, September 1, 2015 at 7:00PM

I. Call to order – Stephanie Steiner

II. Roll call – Kristina Vaughn – 8 of 32 members present

III. Approval of minutes – Motion to approve July minutes made by Kristina, second by Hans. Motion passes.

IV. Old Business – Stephanie Steiner

  • Supporter Group bylaw proposal
    • Stephanie moves to vote during the September meeting. Cameron seconds, motion to vote on this passes.

V. Anticipated Owner Meeting – Stephanie Steiner

  • Soon – will be announced in coming weeks

VI. Break – skipped

VII. GM Recall Update

  •  Alliance wide voting
    • Proposal to amend bylaw 2
  • Council voting
    • Attendance Bylaw proposal
      • Paul to revise for September meeting

VIII. Adjournment – Jerry moves to adjourn the meeting, Craig seconds. Motion passes.

Meeting Minutes: July 2015

7:00 p.m. Seattle Sounders FC Conference Room

Present: (11 of 32):    Kyle Boyd, Cameron Collins, Paul Cox, Craig Dillon, Roberta King, Jerry Neil, Karl Picard, Dan Roe, Stephanie Steiner, Hans Ulland, Kristina Vaughn

Next meeting:                              Tuesday, August 4, 2015 at 7:00 PM

I. Call to order – Stephanie Steiner

II. Roll call – Kristina Vaughn – 11 of 32 members present

III. Approval of minutes – Motion to approve May minutes seconded by Kyle; motion passes. Motion to approve June minutes seconded by Kyle, motion passes.

IV. Supporter Group Work Group Update – Stephanie Steiner

  1. One of our duties/rights/responsibilities named in the Charter
  2. History: started for Cascadia ticketing purpose
  3. Proposal for vote: revise Bylaw 7 to eliminate the last two sections/lines of bylaw – Kyle moves to table this proposal until the end of the meeting, Cameron seconds, motion passes

V. Visibility Work Group Update – Roberta King

  1. Working on getting better access to Alliance Council content on SSFC website
    1. Search by tag
  2. Monthly “minutes” write up – currently written by Karl
  3. No content calendar as of yet
    1. Need volunteers to write op-ed pieces
  4. AC highlights (2-3 per month)
    1. Expectations of 1st AC meeting
    2. What do you bring to AC if in a Supporter Group?
    3. More personal info – What do you do?
    4. How do you live the Sounders way – Passion, Courage, Community

VI. Scarf Vote – Kristina Vaughn

  1. Timeline set for scarf design
  2. Summer scarf vs winter scarf
  3. Need volunteers for the team: Jerry, Cameron, Dan, Roberta

VII. Community – Kristina Vaughn

  1. Water Carry event at March to the Match festivities on August 1 – more information to come following a meeting with WGHA

VIII. GM Vote Work Group Update – Cameron/Stephanie

  1. Continued discussion on Front Office’s POV
    1. Defining “unanimous”
    2. Communication plan
  • Signature gathering – FO does not like idea
  1. Creating a Code of Conduct in the Bylaws
  2. Creating a budget for the Alliance Council for 2016?
    1. Add a small amount of money to STH cost?
    2. Kyle will head the Budget Proposal Group
      1. Create rules and proposals
      2. Skeleton budget

IX. Old Business

a) Supporter Group proposal tabled to August meeting

X. Adjournment – Dan moves to adjourn meeting, Cameron seconds – motion passes

Meeting Minutes: June 2015

7:00 p.m. The NINETY

Present: (10 of 32):    Dan Roe, Kristina Vaughn, Kris Mydske, Mark Nesteroff, Cameron Collins, Craig Dillon, Roberta King, Karl Picard, Mike Dollard, Stephanie Steiner (via phone conference)

Next meeting:                              Tuesday, July 7, 2015 at 7:00 PM

I. Call to order – Dan Roe

II. Roll call – Kristina Vaughn – 10 of 32 members present

III. Approval of minutes – Dan Roe – Tabled item due to minutes not being available

IV. Front Office Guest – Mikeala Purvis – Fan Relations Manager

  1. 2016 Renewal process has begun with preliminary emails going out to current STH
  2. Renewal rate is greater than 90%; going to have conversation with remaining 10% of STH
  3. Looking into new option for renewal process
    1. Sounders Til I Die” – Auto-Renewal
      1. Credit card held on file
    2. SG Work Group Update – Mark Nesteroff
      1. An opinion of the group is to not be involved in this
      2. Do we eliminate Bylaw #7?
      3. Mark propose to strike Bylaw #7; Cameron seconds; Vote to happen at the July meeting
      4. Dan moves to table SG revision; Cameron seconds; motion passes
    3. Visability Work Group Update – Roberta King
      1. The first blog (written by Stephanie) is one month old and not posted to website as of this date
      2. Spoke with Shane Evans
        1. “Minutes to be written by Karl
        2. “Op-ed” article
          1. Topics list to be compiled by volunteers
          2. Posted every other week
        3. Social media – currently running through Karl and Stephanie
          1. 2038 followers
          2. Trying to keep with 2.5 tweets per day
  • Found that pictures drive activity
  1. Alliance Council Table
    1. Need something to pass out
      1. Buttons/pins?
  • GM Vote Work Group Update – Cameron/Stephanie
    1. Discussion on Front Office’s POV
      1. Every 4 years for GM vote after start of “term”
    2. Weighted voting vs non-weighted voting
    3. Recall – Goal is to vote on this at the August meeting

Adjournment – Dan moves to adjourn meeting, Mark seconds – motion passes